Administrative Assistant

Administrative Assistant - Part Time Position

Our company has an outstanding opportunity for a results-focused, highly driven and experienced Administrative Assistant. The Administrative Assistant will execute administrative policies determined by or in conjunction with executives by performing the following responsibilities.  

• JOB RESPONSIBILITIES

  • Composes routine correspondences including notices, minutes, resolutions, memos, confidential correspondences, reports, and other documents
  • Prepare work to be accomplished by gathering and sorting documents and related information.
  • Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
  • Obtain revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
  • Collect revenue by reminding delinquent accounts; notifying customers of insufficient payments.
  • Maintain accounting ledgers by posting account transactions.
  • Verifies accounts by reconciling statements and transactions.
  • Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
  • Maintains financial security by following internal accounting controls.
  • Maintain financial historical records by filing accounting documents.
  • Screens Manager’s incoming telephone calls and incoming correspondences
  • Arranges travel plans and itineraries; compiles documents for travel related meetings
  • Updates client records as needed

   

  EDUCATION and/or EXPERIENCE

  Associate's degree (A. A.) or equivalent from two-year college or technical school; or one year related experience and/or training; or equivalent combination of education and experience

  PHYSICAL DEMANDS

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  About us

  For over 30 years, we have been a family-owned and operated business committed to providing a supportive and growth-oriented work environment. We strongly believe in promoting from within and investing in the long-term success of our team members